Effective Date: 9 March 2026

Yule Football Club (“we”, “our”, or “us”) respects your privacy and is committed to protecting the personal information of players, parents, guardians, and visitors to our website and services.

This Privacy Policy explains how we collect, use, store, and protect your personal information when you interact with Yule Football Club, including when you register for coaching programs, contact us, or visit our website.

1. Information We Collect

We may collect the following types of personal information:

Personal Information

• Full name of player

• Parent or guardian name (for minors)

• Contact information (email address, phone number)

• Date of birth

• Emergency contact details

• Medical information relevant to sports participation

• Address or location information

Registration Information

When enrolling in our coaching programs we may collect:

• Player age group

• Skill level

• Team or training group allocation

• Participation history

Payment Information

If fees are paid through our systems we may collect:

• Billing information

• Payment confirmation details
  (Note: full payment card details are typically processed by secure third-party payment providers and not stored by us.)

Website Information

When you visit our website we may collect:

• IP address

• Browser type

• Pages visited

• Cookies and usage analytics

2. How We Use Your Information

We use personal information to:

• Register players for training and programs

• Communicate training schedules, events, and updates

• Ensure player safety and manage emergency contacts

• Process payments and registrations

• Improve our coaching programs and services

• Maintain club records

• Send important club announcements

We only collect information necessary to operate Yule Football Club effectively.

3. Children’s Privacy

Because Yule Football Club provides coaching for children and youth players, we collect personal information only with the consent of a parent or legal guardian.

Parents or guardians may request access to or correction of their child’s information at any time.

4. Sharing of Information

We do not sell, trade, or rent personal information.

We may share information only when necessary with:

• Coaches and club administrators

• Emergency medical personnel when required

• Trusted service providers who help operate our website or systems

• Legal authorities if required by law

All such parties are expected to maintain the confidentiality of the information.

5. Data Protection

We take reasonable technical and organisational measures to protect personal information against:

• Loss

• Unauthorized access

• Misuse

• Alteration or disclosure

Access to personal information is restricted to authorised personnel only.

6. Data Retention

Personal information will be kept only for as long as necessary to:

• Provide club services

• Maintain administrative records

• Comply with legal obligations

After this period, information will be securely deleted or anonymised.

7. Cookies and Website Tracking

Our website may use cookies and analytics tools to improve website performance and user experience.

Cookies help us understand how visitors use our website so we can improve our services.

You may disable cookies through your browser settings if preferred.

8. Your Rights

In accordance with the Protection of Personal Information Act (POPIA) and applicable privacy laws, you have the right to:

• Request access to your personal information

• Request correction of inaccurate information

• Request deletion of your data where appropriate

• Withdraw consent for certain uses of your data

Requests may be submitted using the contact details below.

9. Updates to This Policy

Yule Football Club may update this Privacy Policy from time to time to reflect changes in our services or legal requirements.

The latest version will always be available on our website.

10. Contact Us

If you have any questions regarding this Privacy Policy or how your information is handled, please contact us.